Terms & Conditions

Agreement Overview

These Terms and Conditions (“Terms”) constitute a legally binding agreement between [Your Business Name] (“Company,” “we,” “us,” or “our”) and the client (“Client,” “you,” or “your”) for photography services. By booking our services, signing a contract, or making a payment, you acknowledge that you have read, understood, and agree to be bound by these Terms.

Services Provided

 Photography Services

  • Event photography including weddings, corporate events, and special occasions
  • Portrait photography sessions
  • Digital image processing and editing
  • Online gallery delivery
  • Print and album services (when applicable)

Service Limitations

  • Services are provided as outlined in your specific contract or service agreement
  • Custom requests outside the agreed scope may incur additional charges
  • We reserve the right to refuse service that conflicts with our values or capabilities

 

Booking and Contracts

Booking Process

  • All bookings require a signed contract and payment of the booking fee
  • Contracts must be signed by all parties with legal authority
  • Verbal agreements are not binding until formalized in writing

Contract Modifications

  • Changes to services, dates, or locations must be requested in writing
  • Modifications may result in additional fees or charges
  • Significant changes may require a new contract

Booking Confirmation

  • Your booking is confirmed only after receipt of signed contract and booking fee
  • We reserve the right to cancel unconfirmed bookings
  • Date availability is not guaranteed until booking is confirmed

    Copyright and Usage Rights

     

    Copyright Ownership

    • Kimberly Hunt Photography retains full copyright ownership of all photographs
    • Clients receive a license to use images for personal purposes
    • Commercial use of images requires written permission and may incur licensing fees

    Client Usage Rights

    • Personal use includes sharing with family and friends, social media posting, and personal printing
    • Credit to Kimberly Hunt Photography is appreciated but not required for personal use
    • Images may not be altered, edited, or manipulated without permission

    Our Usage Rights

    • We reserve the right to use images for business promotion, advertising, portfolio display, and social media
    • Images may be used in print and digital marketing materials
    • Clients may request exclusion from promotional use in writing

    Third-Party Usage

    • Images may not be sold, licensed, or distributed to third parties without written consent
    • Media outlets, vendors, or publications must obtain permission before using images
    • Commercial entities must secure licensing agreements for image usage

    Delivery and Image Rights

    Image Delivery

    • Final edited images will be delivered via online gallery within [time period] after your event
    • Gallery access will be provided for [duration]
    • USB drives or physical media available for additional fee

    Image Selection and Editing

    • We retain creative control over image selection and editing style
    • Not all images taken will be included in final delivery
    • Specific editing requests may incur additional charges

    Backup and Storage

    • Images are backed up during the editing process
    • Archival storage is maintained for [time period]
    • Image recovery after archival period may incur fees

    Conduct and Cooperation

     

    Client Responsibilities

    • Provide accurate event details, timeline, and contact information
    • Ensure cooperation of family members, wedding party, and guests
    • Inform us of any special considerations, restrictions, or requests
    • Provide vendor contact information and venue details

    Venue and Location Access

    • Client ensures we have full access to event locations and venues
    • Any venue restrictions or photography limitations must be communicated in advance
    • Additional fees may apply for challenging shooting conditions or locations

    Guest Cooperation

    • Client is responsible for informing guests about photography
    • We are not responsible for uncooperative subjects or disruptions
    • Family formal shots require reasonable cooperation from participants

     

    Liability and Limitations

     

    Limitation of Liability

    • Our liability is limited to the total amount paid for services
    • We are not liable for indirect, incidental, or consequential damages
    • Equipment failure, technical issues, or unforeseen circumstances may limit service delivery

    Equipment and Technical Issues

    • We maintain backup equipment, but technical failures may affect service delivery
    • Extreme conditions (weather, lighting, venue restrictions) may impact image quality
    • We will make reasonable efforts to overcome technical challenges

    Travel and Accommodation

    • Travel expenses for locations beyond [distance] from our base are client’s responsibility
    • Overnight accommodation may be required for distant events at client’s expense
    • Travel delays or complications may affect service delivery

    Indemnification

    Client agrees to indemnify and hold harmless [Your Business Name] from any claims, damages, or expenses arising from:

    • Violation of venue rules or restrictions
    • Actions of client’s guests, family members, or wedding party
    • Providing false or misleading information
    • Breach of these Terms and Conditions

     

    Disputes and Resolution

     

    Governing Law

    • These Terms are governed by the laws of [Your State/Province]
    • Any disputes will be resolved in the courts of [Your Jurisdiction]

    Dispute Resolution

    • We encourage resolution of disputes through direct communication
    • Mediation may be pursued before legal action
    • Client is responsible for reasonable attorney fees if legal action is required to collect payment

    Severability

    • If any provision of these Terms is found unenforceable, the remaining provisions remain in effect
    • Invalid provisions will be replaced with enforceable terms that achieve similar intent

     

    Privacy and Confidentiality

     

    Personal Information

    • We maintain confidentiality of client personal information
    • Information may be shared with necessary service providers
    • See our Privacy Policy for detailed information handling practices

    Event Confidentiality

    • We maintain appropriate discretion regarding private events
    • Confidential or sensitive event details are not shared publicly
    • Special confidentiality arrangements can be made upon request

     

    Miscellaneous Provisions

     

    Communication

    • All official communication must be in writing (email acceptable)
    • Changes to agreements require written confirmation from both parties
    • We are not responsible for communications not received

    Entire Agreement

    • These Terms, along with your service contract, constitute the complete agreement
    • Previous communications or agreements are superseded by these Terms
    • Modifications require written agreement from both parties

    Assignment

    • These Terms are binding on heirs, successors, and assigns
    • Rights and obligations may not be transferred without written consent

    Acknowledgment

    By booking our services, signing a contract, or making payment, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions. If you do not agree with any part of these Terms, please do not engage our services.

    These Terms & Conditions were last updated on August 28, 2025. Please review this policy regularly as it may be updated from time to time.